Budget constitutes the final part of the project report submitted to funding agencies for consideration.
Budget making is difficult when starting a non profit organization, because there is no base on which costs can be estimated.
This budget includes the following necessary components –
1) Estimated expenses & capital expenditure for the proposed project
2) Proposed means of financing the expenses estimated above.
3) Schedule of Expenses
A sample budget for a non profit organization would look like:
|Category||Year 1||Year 2||Year 3|
|Source of Inflows|
|Proposed Funding from (funding agency name)||450,000||850,000||1,100,000|
|Funds raising in schools||100,000||140,000||160000|
|Funds from Subcription fees||3,000||7,000||25,000|
|Salaries to YR coordinator||320,000||480,000|
|Salary to YRC suppport staff||80,000||150,000||200,000|
|Honorarium to external facilitaroes & english teacher||40,000||40,000||40,000|
|Security deposit for YRC||18,000||36,000||36,000|
|YRC furnitute & fixture|
|Rent for YRC||60,000||80,000||88000|
|Utilities for YRC||24,000||26,000||48000|
|Printing & Stationery||2,000||1,300||2300|
|Newspaper & Journals||12,000||15,000||18000|
|YRC film screening & equipments||15,000||17,000||24000|
|Magazines & Subscriptions||1,200||1,400||3000|
|Brochures & banners||200||300||400|
|Repairs & Maintenance||1,250||1,000||250|
|Internal training expenses||3,000||3,300||3400|
|3 days residential camp||344||378||565|
|Publication of newsletter||4,500||4,950||5000|
|Field visit expenses||8,000||8,000||8800|
|Annual Youth Festival||70,000||70,000||77000|
|Vocational training expenses at YRC2||35,500||39,050||42955|
Each major estimation in the budget is to be backed by a schedule that explains the rationale behind the estimation. When estimating the income, it is equally important that you do not solely rely on the funding agency for financing 100% of expenses.
The bottom line – be as exhaustive as possible when presenting the budget – as a new start up really does not have a lot to show in its body of work.