Project report – Organization profile

Drafting a good project report is the key to get funds from funding agencies for new start up non profit organizations.
The first section of the project report describes the Organization Profile.
The organization profile section of the project report outlines the following details about the organization –

Name, Address and Tel. no of the Organization:
Registered address: XXXXXX
Address of Branch offices (if any): XXXXXXXx
Name & details of contact person:

Background of the Organization: This section delves into topics like –
1) Vintage of the organization.
2) Purpose  behind starting the organization.
3) Discussions on the novelty of the idea.
4) Community survey and research data to validate the need for starting the non profit organization.
5) Activities undertaken so far.
6) Vision and goals of the organization.
7) Board member details – name, age, qualifications, role in the organization
8) Team members names & the proposed roles in the organization.

Here’s a sample organization profile (adapted from the project report of ‘People for Change’ with their permission)-

‘People for Change’  was started in the year 20xx with a vision to create a platform for young people to actively engage them in social issues in the {location}. In the first 3 months of its operations, ‘People for Change’  did a rapid assessment of existing youth programmes in the region to discover a dearth of serious, structured interventions with young people in the area. The team from ‘People for Change’ visited more than 50 schools and several NGO functionaries operating in the area to learn about the involvement of youth in Social initiatives in the area. In these visits, most of the principals, teachers and social workers voiced a need to build leadership among young people on social issues and motivate them to take up social action initiatives. The educators expressed their concerns and difficulties involved in mobilizing young people for social action initiatives.

In the same period, a team from ‘People for Change’  participated in the ‘Change Makers program’ that was conducted jointly by The Non prfit council with the aim of understanding the current youth development initiatives of other NGOs across the {country}. During this phase the team studied the program design and the community mobilization methods of these NGOs. The team also underwent a one year long mentoring and handholding under this program. In the process, the team also participated in a several learning programs with several NGOs working on youth issues from across the nation. In these sessions, the team interacted with more than 12 NGOs and their several youth leaders working in different parts of the country.

Equipped with an understanding of local issues and an understanding of the best practices of NGOs from across the country, ‘People for Change’  started conducting basic life skill and active citizenship programs in schools in {location}. The program was named ‘We the change’. These workshops caught the interest of educators and students alike and they welcomed ‘People for Change’  team to conduct repeat workshops on several issues in 8 schools with around 1200 youth and young adolescents. This program also had an indirect outreach of another 6000 students.  ‘People for Change’  also initiated a pilot program named ‘Metamorphosis’ that involved students in community outreach program. This program involved around 10,600 students from 11 different schools in the area. In the same period, ‘People for Change’  conducted two parent counseling workshops in two different schools to discuss the issues of their children. This program titled ‘Parenting from the heart’ helped us put forward our standpoints and increased our acceptance with parents who are the prime decision makers for their children.

The success of the initiative inspired us to continue the programme with young people. Now In its second year of operation, ‘People for Change’  has started conducting life skill and active citizenship workshops in 14 additional schools. This program so far had a a direct outreach of 2700 students. The Kaagaz ki Kashti program has been conducted with more than 7000 students so far. Parenting from heart has been conducted in two new schools in the year.

Currently, ‘People for Change’  is actively working with 23 schools in {location} working on  different issues in different schools.

In order to give a push to these projects, ‘People for Change’  has identified the need for:
1)    Establishing formal youth clubs in 15 schools in the next 3 years.
2)     Starting of 2 Youth Resource Centers in {location} to address the needs of two different classes of youth –
a) Youth Resource Centers for youth from the affluent families.
b) Youth Resource Centers for the First generation school going youth from not so affluent backgrounds

Both these spaces are intended to be run and managed by young people themselves.

Vision and Goal

A society where young people take initiative for social change.

Core values
Peace, social justice, diversity, fun and democracy are key values, which guide us.

Organisational Structure
‘People for Change’  is registered as a Trust with Mr A, Mr.B and Mr. C as the Board of Trustees.

The ‘People for Change’  Team is currently led by Mr. B and comprises of Mr.D, Dr.P, Mr.M,Mr. N,Miss O & Mrs.J.

The next section describes the content of “Background and Justification” section of the project report of a typical non-profit organization.